Rotary Club of Halifax Harbour — connect.rchh.ca
Last updated: August 28, 2026
Rotary Halifax Harbour ("the Club," "we," "us," or "our") operates connect.rchh.ca (the "Application") to send event reminders, share the Club's newsletter, and communicate with members and subscribers. This policy explains what information we collect, how we use it, and the choices you have.
Information you provide. When you sign up at connect.rchh.ca, we collect the information you enter: your name, and, depending on what you sign up for, your email address and/or mobile phone number, along with your notification preferences (e.g., event reminders by email or text, the Catchup newsletter, Ping Blast alerts).
Information collected automatically. To protect our signup and account-recovery forms from automated abuse, we use Cloudflare Turnstile, a bot-detection service. Turnstile may process limited technical information about your browser and device as part of verifying you're a real visitor; we do not receive or store this information ourselves. See Cloudflare's Privacy Policy for how Turnstile works.
Club meeting recordings. The Club's weekly meetings are recorded and uploaded as unlisted videos to the Club's YouTube channel. The Application uses Google's YouTube Data API, authenticated as the Club's own account, to retrieve the automatically generated captions (transcript) of those recordings so an administrator can review them for items to include in the newsletter. If you speak during a Club meeting, your remarks may appear in that transcript; only material an administrator selects and edits is published.
Messages to the Club's Google Group. The Application receives copies of messages posted to the Club's internal Google Group, which members use to share Club news. We store the message content and the sender's name and email address so an administrator can review it for possible inclusion in the newsletter.
Administrator accounts. Club volunteers with administrative access sign in through Clerk, our authentication provider, which processes the administrator's email address and manages their login session on our behalf. We store the administrator's email, name, and role so we can maintain accountable access to the Application's admin tools.
We use the information we collect to:
Links to the Club's website that we include in the newsletter carry campaign tags (URL parameters) so that the analytics on the Club's website (rotaryhalifaxharbour.ca), which uses Google Analytics, can recognize that a visit came from a newsletter issue. connect.rchh.ca itself does not use advertising trackers.
We do not sell your personal information, and we do not use it for advertising or for any purpose unrelated to the Club's communications with you.
We share information only as needed to operate the Application:
Each of these providers processes information only on our behalf and under their own privacy commitments; we don't permit them to use your information for their own purposes.
We retain subscriber information for as long as you remain subscribed, plus a reasonable period afterward to honor prior requests (e.g., links you've already been sent) and maintain accurate records. If you unsubscribe, we stop sending you communications; you may also ask us to delete your record entirely (see Section 8).
Admin login sessions and activity records are retained as needed for account security and accountability.
The Application is intended for adults and is not directed at children. We do not knowingly collect information from children under 13.
We may update this policy from time to time. The "Last updated" date above reflects the most recent revision. Material changes will be reflected here; we encourage you to review this page periodically.
Questions about this policy or your information can be sent to:
updates@rotaryhalifaxharbour.ca
This policy describes the Rotary Club of Halifax Harbour's own practices for connect.rchh.ca. It is not legal advice; the Club's board may wish to have it reviewed before publication.